INVITATION TO BID (ITB)
CITY OF HOT SPRINGS
The City of Hot Springs is issuing an Invitation to Bid (ITB) for the following project(s):
SITE PREPARATION, CONSTRUCTION, AND PAVING OF APPROX 1450 FT OF WALKING/BIKE TRAIL AND CONSTRUCTION OF A TIMBER OVERLOOK, UTILITY SERVICES CENTER TRAIL, PHASE I - PARALLEL TO ADAMS STREET, HOT SPRINGS, AR.
SEALED bids, identified as such and showing the bid item, will be received until 2:00 P.M. C.T. October 22, 2012, at the City Purchasing Office, 517 AIRPORT ROAD, STE. C, P. O. Box 6300, 71902, Hot Springs, AR, at which time they will be publicly opened and read. Bids may be delivered by any means available except electronically (fax or email). Fax/ email bids will not be considered. It is the bidders responsibility to see that their bid is in the City Purchasing Office by the time stated above. Those not received by that time will not be considered. The project consists of site preparation and paving for approx. 1450 ft. of 12 ft. wide pedestrian/bike trail, and construction of a timber overlook, Utility Services Center Trail (Phase I), Hot Springs, AR. The complete bid packet may be obtained at no cost at the above City Purchasing Office location. The project contact person is Jean Wallace 501-321-6870. The Sponsor hereby notifies all bidders that this contract is subject to applicable labor laws, non-discrimination provisions, wage rate laws and other federal laws including the Fair Labor Standards Acts of 1938. The Work Hours Act of 1962 and Title VI of the Civil Rights Act of 1964 also apply. A performance and payment bond written by a responsible surety company authorized to do business in Arkansas, in the amount of the contract, will be required on all contracts in excess of $20,000. Bid security in the form of a cashiers check only (relative to other types of checks), drawn on a bank or trust company doing business in Arkansas, or a corporate bid bond in favor of the City of Hot Springs and in the amount of five percent (5%) of the bid amount is required on bids exceeding $20,000 and must be submitted with the bid. For bids over $20,000, the contractor must be properly licensed for this activity prior to executing a contract for this project and provide proof thereof (show State contractors license no.) Arkansas prevailing Wage laws will apply as appropriate.
Bids may not be withdrawn within 90 days of opening. Bidders must provide with their bid a certificate regarding Equal Employment Opportunity, as applicable. Qualified (conditional) bids will be subject to rejection. Contractors must comply with City Codes as applicable. Any subcontractors utilized are subject to City approval. Bidders are expected to inspect the work site and inform themselves of local conditions. Bidders must be prepared, if requested by the City, to submit additional information such that the City can determine responsibleness. The City encourages the participation of disadvantaged, minority and woman owned business enterprises in the procurement of goods, services and construction, either as contractor or subcontractor.
The City reserves the right to reject any or all bids, to waive any formalities and to, in the opinion of the City, accept the bid that is in the Citys best interest.
All bids offered must, at a minimum, meet the requirements set out in the bid packet or be a City approved alternate.
THERE WILL BE A SCHEDULED PRE-BID WALK THROUGH FOR THIS PROJECT. VENDORS INTERESTED IN A WALK THROUGH SHOULD MEET AT THE UTILITY SERVICES CENTER OFFICE, 780 ADAMS STREET. TUESDAY, October 9, 2012 at 2:30 P.M.